Event Planning Process- An Overview

For an event planner, it is very important to start the process of event planning smartly. After the first meeting with the client, you should invest time creating a presentation for the second meeting wherein the client is given information regarding the shortlisted venues for the event. When going on venue-hopping, you should keep the client’s monetary capacity and the style in mind. A good homework is required so that you can explain the pros and cons of selecting the venue to the client. check this link right here now

The site visits can be planned once the contract is signed. You would be accompanying the client to the different sites. It would be useful if some preliminary information can be served to the client about the venues, you intend to visit. The client can then consider and the schedule for venue hopping can be decided.

Sub venue

Also, shortlist locations to be used as sub venues. If the main event venue closes at a specific time, you can schedule an after party in the second location. You can use the online event registration software for such purposes. Using the automated process cuts down on the workload and gives you more time to do all the running about for selecting venues.

Events Page Customization

Once you have signed up for the online process, you can create the online event registration page in minutes. The page can be customized according to the look and feel of your website. You may customize the online forms for registration that include the questions along with multiple input options.

The Calendar of events

The online calendar option helps you to check the dates of the event with the client. You can get update the attendees about any change of plans via the online registration software programs. The automated results feature allows you to offer instant information to multiple attendees at the same time.

Data collection and Reporting

Although selecting the venue is an action that requires a lot of precision, the other aspects of an event planner’s activities cannot be ignored. You can choose the data that you must collect from the registration forms through a web interface. The registration pages and the attendee data are found online 24×7. You get reports on attendees, sales and registrations at no initial cost.

Payment Facilities

The online event registration tools helps online processing of all major Credit Cards, Checks, Pay Pal, and Purchase Orders. The client can also opt to use the Merchant account for collecting payments. The event planner can use the online ticketing system for selling tickets as well as marketing the event. Tools for increasing ROI and also free tools for marketing like email marketing, surveys, connectors to the social media, the calendar tool and so on increases attendee participation. For a conference or an event where you need to register multiple attendees you can have more than one booking options. The participant information for the individual or the group can also be collected.